How to Make Someone Else a Host on Zoom

Zoom has proven to be an effective virtual platform, especially amid the COVID-19 pandemic that has limited physical interactions. With the increase in demand for virtual meetings, Zoom has become an essential tool for business meetings, classes, and other crucial events. While hosting a Zoom meeting is pretty easy, handing over the hosting responsibilities to someone else might sound like a daunting task. However, it is essential to understand that Zoom allows you to delegate hosting privileges to other participants with ease, thus sharing the hosting duties.

Whether you want to take a break or let someone else manage the meeting, making another person a host on Zoom is a straightforward process. Zoom allows you to change the host of the meeting either before or during a scheduled session. In this article, we shall explain how to make someone else a host on Zoom effortlessly. Read on to find out how you can make delegation smooth and uncomplicated.

Section: How to Make Someone Else a Host on Zoom

Introduction: Zoom has become an indispensable tool for effective online communication, especially in the current time when the pandemic has forced many businesses and individuals to work remotely. The platform allows users to host virtual meetings, webinars, and much more. However, as a host, you may sometimes need to transfer the hosting rights to another person, such as a co-worker or a teammate. In this section, we will guide you on how to make someone else a host on Zoom.

Subheading 1: Open Zoom Client on Desktop or Mobile
The first step is to open your Zoom client on either your desktop or mobile device. This step is critical, as you need to be logged into the application to make someone else a host.

Subheading 2: Go to the Meeting Tab
Next, click on the “Meetings” tab on your dashboard, which will display all your scheduled meetings.

Subheading 3: Select the Meeting
Select the meeting that you want to make someone else a host. Once you do this, the meeting settings will appear.

Subheading 4: Click on the “Edit” button
Under the meeting settings, click on the “Edit” button, which will give you the option to make someone else a host.

Subheading 5: Scroll Down to “Co-Host”
In the “Edit Meeting” settings, scroll down to the “Co-Host” section and enable it to allow multiple users to have host duties.

Subheading 6: Add Email of the Person You Want to Make a Host
To make someone else a host, you need to add their email address in the “Alternative Hosts” section. They will receive an invitation from Zoom to become the host, which they need to accept.

Subheading 7: Save the Changes
After adding the email address of your chosen co-host, click on the “Save” button to save the changes made.

Subheading 8: Close Meeting Settings
Now that you have saved the changes, close the meeting settings window to return to your dashboard.

Subheading 9: Share the Host Controls
To make sure your co-host has control of the meeting, click on the “Participants” tab and select the person you made a host. Then, click on “More” and select “Make Host.” Note that the original host cannot make another person a host if they are the only one in the meeting.

Subheading 10: Conclusion
In conclusion, making someone else a host on Zoom is a process that takes only a few clicks. It’s important to note that having multiple hosts can make hosting a meeting more manageable and improve collaboration. Follow the above steps to make someone else a host and share your hosting privileges with a colleague or teammate.

How to make someone else a host on Zoom

Zoom has become an essential video conferencing tool for businesses, educational institutions, and even individuals. It offers a variety of features that make online meetings and virtual events more engaging and productive. One of these features is the ability to assign host privileges to someone else, which can be helpful when the original host needs to leave the meeting early or wants to delegate some tasks to another person.

Step 1: Start the Meeting

Before you can make someone else a host, you must start the meeting as the host. You can do this by opening the Zoom app or website, clicking on the “New Meeting” button, and inviting your participants via email or instant messaging. Once everyone is in the room, you can proceed to the next step.

Step 2: Assign the Co-Host Role

To make someone else a host, you need to assign them the co-host role. This gives them some of the same powers and privileges as the host, including the ability to mute or unmute participants, manage breakout rooms, and conduct polls. To do this, click on the “Participants” button at the bottom of the Zoom window and select the person you want to make a co-host. Then, click on the “More” button next to their name and choose “Make Co-Host” from the dropdown menu.

Step 3: Explain the Roles and Responsibilities

Once you’ve made someone a co-host, it’s important to explain to them what their roles and responsibilities are. This includes how to manage the meeting settings, how to handle technical issues, and how to monitor and regulate participant behavior. You may also want to give them a copy of the agenda or a rundown of what’s expected in the meeting.

Step 4: Train Them on the Features

Before the meeting gets underway, it’s a good idea to train your co-host on the features and tools they will need to use, such as screen sharing, breakout rooms, and recording. This can be done through a practice session or by sharing a tutorial video or guide. Giving your co-host a chance to practice using these features can help ensure a smooth and successful meeting.

Step 5: Monitor the Meeting

Even though you’ve made someone else a co-host, it’s still your responsibility as the host to monitor the meeting and ensure everything goes according to plan. This means checking in periodically to see if there are any technical issues or conflicts that need to be resolved, and making adjustments as necessary. You should also be available in case your co-host needs assistance or guidance during the meeting.

Step 6: End the Meeting as the Host

When the meeting is over, make sure you wrap things up as the host. This includes thanking the participants for attending, summarizing the main points of the meeting, and answering any final questions. It’s also a good idea to remind everyone to leave the meeting and to save or share any important information or documents.

Step 7: Gather Feedback and Evaluate

After the meeting is over, take the time to gather feedback from your co-host and any other participants. This can be done through a quick survey or by asking for feedback directly. Use this information to evaluate how the meeting went and what could be improved for next time. Remember the importance of constructive criticism!

Step 8: Share the Responsibility

If you plan to hold regular meetings or events, you might consider sharing the responsibility of hosting with another person on a rotating basis. This can help alleviate the workload and ensure that everyone gets a chance to practice their leadership skills. You can also use this opportunity to mentor and train new co-hosts.

Step 9: Make Adjustments as Needed

As your meetings and events evolve, you may need to make adjustments to the host and co-host roles and responsibilities. Pay attention to what works and what doesn’t and be willing to try new things. You can also get inspiration and ideas from other Zoom users or online communities.

Step 10: Enjoy the Benefits of Collaboration

Making someone else a host on Zoom can help create a more collaborative and productive environment. It allows different perspectives and talents to come together and share a common goal. With good communication and teamwork, you can achieve your meeting or event objectives and build stronger relationships with your participants.

How to Make Someone Else a Host on Zoom: Step-by-Step Tutorial

Now that you know the benefits of making someone else a host on Zoom and what to consider before doing so, let’s get into the details of how to actually make someone else a host. Here’s a step-by-step tutorial:

Step 1: Schedule a Meeting

The first step to making someone else a host on Zoom is to schedule a meeting. After logging into your Zoom account, click on the “Schedule a Meeting” button on the home screen. Enter the details of your meeting, such as the date, time, and topic. Make sure to give your invitees enough time to prepare for the meeting.

Step 2: Add the Co-Host

Once you have scheduled the meeting, scroll down to the “Co-Host” option and click on the checkbox to enable this feature. This will allow you to add a co-host to your meeting. Enter the email address of the person you want to make a co-host and click “Save”. You can add more than one co-host if you need to.

Step 3: Inform the Co-Host

After adding the co-host to the meeting, make sure to inform them about their new role. Let them know that they will have all the privileges that come with being a host, such as starting and ending the meeting, muting and unmuting participants, and managing breakout rooms.

Step 4: Join the Meeting as the Host

On the day of the meeting, join the meeting as the host. Once you are in the meeting, click on the “Participants” button on the toolbar at the bottom of the screen. From the list of participants, hover over the name of the co-host and click on the “More” button that appears.

Step 5: Make the Co-Host a Host

From the menu that appears, select the “Make Co-Host” option. This will instantly make the co-host a host and give them all the privileges that come with that role. You can also make another participant a co-host or promote a participant to a panelist if needed.

Making someone else a host on Zoom can be a great way to share the responsibility of running a meeting and ensure a smooth experience for all participants. With these simple steps, you can easily transfer host privileges to another participant and enjoy the many benefits that come with working collaboratively during online meetings.

Happy hosting!

Now you know how to make someone else a host on Zoom! It really is easy once you know how. Thanks for reading and I hope this article has been helpful for you. Don’t forget to come back and visit us for more tips and tricks on how to make the most out of your Zoom meetings. Stay safe and happy hosting!