How to Transfer Host on Zoom: Step-by-Step Guide

Zoom has become a necessity in the new era of remote work, but operating the platform is not always as straightforward as one might imagine. While everyone is familiar with the basic functionalities of Zoom, there are some features that are still vague to some people. One of those features is how to make someone else the host on Zoom. It’s a tool that can be handy for meetings or webinars when a different person is better equipped to run the show. In this article, we’ll explain the steps for making someone else the host on Zoom, so you can have smoother and more productive meetings in the future.

First and foremost, it’s important to note that only the host has the authority to make someone else the host. Therefore, it’s essential to be connected to the meeting as the host to make this change. Now, let’s get started with the steps to make someone else the host on Zoom.

Section: How to Make Someone Else the Host on Zoom

Step 1: Understanding the Host Role on Zoom

Before we begin, it’s essential to understand the role of a host on Zoom. A host has the most control during a meeting or webinar. They can manage the participants, mute or unmute them when needed, share their screen, and manage the polls. However, as a regular attendee, you can’t do these tasks, which is why you might want to pass the host role to someone else. Here’s how you can do that.

Step 2: Assigning Someone as a Co-Host

One option is to assign someone as a co-host. A co-host will have almost the same privileges as a host, but they can’t make any changes to the meeting settings and can’t remove the host from the meeting. To assign someone as a co-host on Zoom, follow the steps below.

First, start or join the Zoom meeting as usual. Click on the “Manage Participants” button located at the bottom of the screen. Hover over the name of the person whom you would like to make the co-host. Click on the “More” option next to their name and select “Make Co-Host.” That’s it! Now, the person you assigned as a co-host will have almost the same privileges as you.

Step 3: Making Someone else the Host of the Meeting

Sometimes you might want to hand over the complete control of the meeting to someone else, and it’s easy to do that too. Just follow the steps below.

First, click on the “Manage Participants” button as usual. Hover over the name of the person whom you would like to transfer host control. Click on the “More” option next to their name and select “Make Host.” After that, it will confirm whether you want to transfer the host controls to the selected participant, click on the “Make Host” option and you are done! Now the person can control the meeting as a host.

Step 4: Tips Before Making Someone Else the Host on Zoom

Before you make someone else the host of the Zoom meeting, make sure you trust them and that they have experience with Zoom, especially if it’s crucial to the success of your meeting. We recommend that you discuss this plan with the person whom you want to make the host of the meeting beforehand.

Step 5: Choosing a Reliable Co-Host or Host

If you want everything to run smoothly, choosing a reliable co-host or host is key. Look for someone who has experience with Zoom, trustworthy, and familiar with the subject matter. You can discuss the plan and expectations ahead of the meeting with the chosen person to ensure that everyone is on the same page.

Step 6: Understanding the Responsibilities of a Host or Co-Host

Before assigning someone as a host or co-host, make sure they understand their responsibilities. They should be familiar with managing participants, muting and unmuting them, sharing the screen, and managing polls.

Step 7: Practicing Before a Meeting

If you’re making someone a host for the first time, we recommend that you practice before the actual meeting. This way, you and the host will have confidence and experience with the Zoom platform, and the meeting can run smoothly.

Step 8: Maintaining Communication During the Meeting

Maintaining open communication with the host or co-host during the meeting is essential, especially if you’re the owner or the organizer. Encourage the host or co-host to ask questions or inquire about specific tasks throughout the process to stay on top of the meeting.

Step 9: Avoiding Network Issues

Zoom depends on the internet, and network issues can disrupt meetings. Therefore, if you make someone else the host, make sure they have a reliable internet connection and a backup plan in case of any issues.

Step 10: Wrapping Up

Zoom is an excellent platform for virtual meetings, and making someone else the host or co-host can make meetings run more smoothly. As long as you understand how to assign a host or a co-host, choose reliable people, and communicate effectively during the meeting, everything should work out fine. Remember to practice before the meeting and have a backup plan in place in case of network issues.

Section 2: Steps to Make Someone Else the Host on Zoom

Learning how to make someone else the host on Zoom is a great skill to have, especially when you’re organizing a virtual meeting and need to hand over the control of the session. Follow these simple steps to make someone else the host on Zoom:

Step 1: Start Your Zoom Meeting

To start your Zoom meeting, open up the Zoom app on your device and click on ‘New Meeting’. Wait for the meeting to load and then click on ‘Participants’ present at the bottom of the screen.

Step 2: Add Participants

Here you will see the list of participants already in the meeting. To add more participants, click on ‘Invite’ in the bottom left corner of the window. Choose the type of invitation you want to send and enter the email addresses of the people you want to invite.

Step 3: Assign the Host Role

After the participants have joined your meeting, click on the ‘Participants’ button again to view the entire list. Then hover over the name of the person you want to make the host and click on the ‘More’ button that appears.

In the drop-down menu, click on ‘Make Host’ and select ‘Assign’ to confirm the change. Now the person you chose will gain control of the Zoom meeting and be able to share their screen, mute other participants, and end the meeting.

Step 4: Use the Co-Host Function

If you want to give multiple people control of the meeting, use the ‘Co-Host’ function. To enable co-hosting, go to the ‘Settings’ tab and select ‘In Meeting (Advanced)’ features. Scroll down to the ‘Co-Host’ option and make sure it’s turned on.

Now, when someone joins your meeting, you’ll be able to assign them as a co-host by hovering over their name and clicking ‘More’ > ‘Make Co-Host’.

Step 5: Change the Host Mid-Meeting

It’s possible to change the host mid-meeting, too. To do this, click on the ‘Manage Participants’ button and then locate the person you want to make the new host. Hover over their name and click ‘More’ > ‘Make Host’.

This will change the host to the person you selected, and they will gain control of the meeting.

Step 6: Troubleshooting Issues

If you’re having trouble making someone else the host on Zoom, try logging out of the Zoom app and then logging back in again. Make sure the person you’re trying to make host has the Zoom app installed and that they’ve joined the meeting before you try to assign them as the host.

If the person still can’t become the host, check to see if you have the latest version of Zoom installed. It’s possible that older versions of Zoom may not support this function.

Step 7: Educate Your Participants

It’s important to educate your participants about Zoom and how to use it. Let them know how to become the host if you’re having trouble, and teach them how to use the host controls when they have control of the meeting.

Step 8: Be Prepared to Take Over

Even if you assign someone else as the host, it’s important to be prepared to take over in case something goes wrong with the other person’s device or internet connection.

Make sure you know how to easily regain control of the meeting, and let your participants know what to do in case of issues.

Step 9: Test Host Capabilities

Before you start your meeting, test the host capabilities with another participant. Practice passing the role of host back and forth and ensure that everyone knows how to use the controls before the meeting officially starts.

Step 10: Practice Makes Perfect

The more you practice, the easier it will be to make someone else the host on Zoom. Don’t be afraid to experiment and try new things, and remember to always be patient with your participants. With time and practice, you’ll become a pro at managing Zoom meetings and assigning hosts.

How to Grant Host Role to Someone Else on Zoom:

Step 1: Understand the Role of a Host

Before you can transfer the host role to someone else on Zoom, it’s important to understand what the host role can do. The host has the power to control features within the meeting, such as admitting attendees, granting privileges, recording the session, and more. Once you’re aware of the various responsibilities that come with being a host, you can take the necessary steps to transfer this role.

Step 2: Ensure That the Person You’re Granting Host Access to Has a Zoom Account

To give someone else the host role in your meeting, they will need to have a Zoom account. If the person doesn’t have one, they can sign up for a free account on the Zoom website. Once they have created the account, you will be able to share your host role with them.

Step 3: Assign the Person as a Co-Host

The simplest way to transfer the host role to someone else is to assign them as a co-host. To do this, click on the “Participants” button in your Zoom meeting window and locate the person’s name on the list. Hover over their name and click on the “More” button next to their name, then select “Make Co-Host.” This action will automatically share the host role with the person.

Step 4: Transfer the Host Role

If the person needs to have complete control over the meeting—including the ability to start and end the session—then you can transfer the host role to them. To do this, click on the “Participants” button and select the person’s name. Then click on the “More” button and select “Make Host.” Once you’ve done this, the person will be the host and have full control over the meeting.

Step 5: Regain the Host Role

After transferring the host role to someone else, you may want to regain that role. To do this, click on the “Participants” button and locate your name on the list. Then click on the “More” button and select “Make Host.” This action will give you back the host role.

In conclusion, transferring the host role on Zoom is an easy process that can be done in just a few clicks. By granting someone else the host role, you’ll be able to share responsibilities and have a more dynamic meeting experience. Just remember to communicate with the person you’re sharing the host role with and ensure that they have a Zoom account before transferring the role.

Say Goodbye and Come Back Soon!

And that’s it! Now you know how to make someone else the host on Zoom. It’s a simple process and can come in handy when you need to step away from your computer but still want the meeting to continue. Thanks for reading, and we hope you found this article helpful. Don’t forget to visit us again for more useful tips and tricks. Have a great day!